Contributing Factors

 

Proper selection and placement of workstation components helps to reduce exposure to forceful exertions, awkward postures, repetition, and contact stress, among other things.  This helps prevent possible health effects such as excessive fatigue, eye strain, stiffness in your joints, as well as neck and back pain that are often associated with office injuries. 

Here is an overview of the contributing factors in office-related injuries:

Awkward Postures

Maintaining a good posture such as wrists straight, elbows close to the body and head straight and in-line with the torso is often difficult because of a misalignment between the user and the computer components and accessories.

For Example:

·         A monitor positioned too high can cause you to tilt your head back, which fatigues the neck and shoulder muscles.

·         A keyboard tray that is too small can cause you to move the mouse to a position of the desk that requires you to reach to perform mouse tasks. This pulls the elbow away from the body and can cause you to support your arm in an elevated position for an extended period of time.

·         A keyboard that is too low causes you to bend your wrists at extreme angles, which can cause the finger tendons and tendon sheaths to bend around the bones of the wrist.

Working in awkward postures can irritate or strain the bone-tendon-muscle connections:

·         Muscles can be stretched or compressed and cause them to be inefficient, resulting in possible fatigue and overexertion.

·         Non-neutral postures can pull and stretch tendons, blood vessels, and nerves over ligaments or bone where they can become pinched and restricted.

·         Tendons and their sheaths can rub on bone and ligament which might lead to irritation and fraying. This, in turn, can lead to swelling within confined areas such as the carpal tunnel, which then restricts nerves and blood vessels.

·         Tingling and numbness of the fingers and hands, as well as pain from tendinitis and tenosynovitis (inflammation of a tendon sheath), can result.

A properly adjusted workstation can help minimize awkward postures. Place the monitor in front of you at a height where you can look straight ahead and not tilt your head forward or backward. Place frequently used items, such as keyboards and pointing devices, where you can reach them easily. Adjust and arrange keyboard trays and chairs so you don't have to bend your wrists up, down, or to the side. Adjust your chair so your feet and back are well supported. Proper neutral postures allow you to work with minimal stress on the musculoskeletal system.

Contact Stress

Contact stress can occur either internally or externally. Internal stress occurs when a tendon, nerve, or blood vessel is stretched or bent around a bone or tendon. External contact stress occurs when part of your body rubs against a component of the workstation, such as the chair seat pan or edge of the desk. Nerves may be irritated or blood vessels constricted as a result.

·         You can experience contact stress to your forearms when you rest them on the leading edges of work tables, or, if the nerves in the forearm are affected, your fingers and hands may tingle and feel numb, similar to the feeling when you hit your "funny bone".

·         You may experience pain and numbness in your legs if blood circulation is cut off by contact with the leading edge of a chair.

·         Your forearms and wrists can be affected if wrist rests have sharp, hard leading edges.

·         Tendons can be damaged when repetitive finger motion tasks are performed with a bent wrist.

To help solve these problems, carefully select wrist rests, chairs, and desk surfaces and take frequent rest and stretch breaks to minimize the amount of contact stress that you may experience. Adjust your workstation to maintain neutral wrist postures.

Force

Force is usually thought of as a strenuous physical exertion, that might occur when lifting a heavy weight or pushing a heavy load. Computer work seldom requires this type of strenuous exertion, but there are tasks that require concentrated force that can affect smaller, localized muscle groups.

What are some examples?

·         Your finger and forearm muscles may become sore if you use a pointing device at a setting so sensitive that it is hard to control, so hand and arm muscles must work continually to keep the device steady.

·         Your shoulder and neck muscles are continually being used to lift the arm away from your body if the mouse is placed too far away.

·         The muscles of the back can become strained if you must tilt your head back to view a monitor that is too high.

Although the muscle is usually the first point of pain when these injuries occur, the tendon, which attaches the muscle to bone, can also be affected. Localized pain, stiffness, and tenderness can signal that the muscle or tendon has been exerted beyond its capacity.
To help avoid these problems, properly arrange computer components on the work surface to maintain neutral postures and provide adjustable furniture to minimize the amount of time spent in one posture.

General Controls

The arrangement of work components and the purchase of new equipment should encourage the following body postures:

·         Keep your head and neck vertical and in-line with the spine, not bent or twisted.

·         Keep your torso straight, not twisted, especially when lifting or bending.

·         Generally, whether standing or sitting, keep your torso vertical or within 20 to 30 degrees of vertical.

·         Keep your elbows close to your body by avoiding reaching frequently to your side, in front, or above your head.

·         Keep your forearms approximately parallel to the floor.

·         Maintain a neutral forearm posture whenever possible by not rotating your forearm repeatedly, especially when your wrist is bent.

·         Keep your wrists straight and in-line with your forearms, not bent up or down or to either side.

·         Keep your thighs approximately parallel to the floor or your hips slightly higher than your knees.

·         Keep your feet firmly on the floor and your legs approximately perpendicular to the floor.

·         Place your keyboard and mouse close together and at about the same height to reduce reaching.

·         Use a fully adjustable chair so your body is fully supported and you can change your body postures frequently.

·         Use adjustable height work surfaces so all users can sit with their feet firmly on the floor. If the work surface is not fully adjustable, use an adjustable foot rest.

·         Place all frequently used components such as monitor, keyboard, and mouse in front of you so you don't have to turn your head from side to side.

·         Place your monitor low enough so its top is not above your horizontal line of sight. This will limit the need for you to tilt your head backward to see the screen.

·         If laptops are to be used as primary work computers where intensive keyboard use is necessary, provide auxiliary, full-sized keyboards and monitors.

Repetition

Many computer workstation tasks are highly repetitive. You may perform the same motions repeatedly at a fast pace and with little variation. When motions are isolated and repeated frequently for prolonged periods, there may be inadequate time for your muscles and tendons to recover. Combining repetitive tasks with factors such as awkward postures and force may increase the risk of injury.

·         Computers require little task variation. Old typing activities, such as adding paper or mechanically advancing pages, have been reduced or eliminated. Users can stay in their chairs and type or perform mouse work for an almost unlimited amount of time. Under these conditions, a proficient typist can easily perform more than 18,000 keystrokes per hour. These repetitive motions can lead to tendon and tendon sheath injuries, especially if the wrist is bent during the activity.

·         Similar repetitions occur when using a pointing device such as a mouse. Here, the hazard may be greater because the motions are often concentrated in only a few fingers of one hand.

·         A computer operator may remain in essentially the same posture for an entire shift. This forces a few isolated muscles to be activated repeatedly in order to accomplish a task such as holding the head up or focusing on a computer screen.

·         A poorly designed workstation may cause you to reach repeatedly to use a mouse or answer the phone. This can fatigue the muscles of the shoulder and irritate the tendons.

You can reduce repetition by properly arranging the workstation and its components. For example, a mouse that is placed close to the keyboard should minimize repetitive reaching. However, even the best designed workstation cannot eliminate all highly repetitive motions, especially for data input. For this reason, it is extremely important to maintain good posture by providing adequate adjustability at the workstation. You should perform all hand tasks with the wrist in a straight, neutral posture to allow the tendons to slide easily without interference.

The following work process suggestions may also help reduce repetition:

·         Task Rotation or Job Enlargement - If you perform a variety of tasks, when possible, intersperse them throughout the work day. Minimize long blocks of uninterrupted computer time by doing other non-computer tasks such as photocopying, phone work, and cleanup, etc.

·         Micro Breaks or Rest Pauses - Build short micro pauses into computer use sessions. Frequent, short breaks are desirable. Every hour, take a five-minute break from computer tasks. Look away, stretch, get up, or walk. These brief pauses provide time for muscles and tendons to recover.

 

This information can be found on the Occupational Health and Safety Administration’s website at http://www.osha.gov

 

All health-related material is provided for information purposes only and does not necessarily represent endorsement by or an official position of Zenlap LLC. Advice on the treatment or care of any individual should be obtained through consultation with a physician who has examined that patient or is familiar with that patient's medical history.